Client Extra Terms and Conditions

    1. In these terms and conditions the following words and phrases shall have the following meanings:
      "Client" shall mean a client of Elephant Law.
      "Data" shall mean any data, file, document or other information in any format, whether existing at the time of registration or not which is submitted to you through Client Extra.
      "Disclaimer" shall mean the Elephant Law disclaimer referred to at Clause 2.
      "Client Extra" shall mean the Client Extra Extranet Service provided to you via the internet site in accordance with these Terms containing, amongst other things, the Data, any file information held by Elephant Law, articles, case law, legislation, and links to other sites.
      "Elephant Law" shall mean Elephant Law Solicitors of Admiral House, Queensway, Newport, South Wales, NP20 4AG and "we, us, our" shall be construed accordingly.
      "Personal Data" shall mean any data or information held by Elephant Law which contains personal information relating to a Client or other person and which is subject to the terms of the Data Protection Act 1998 ("DPA").
      "Privacy Policy" shall mean the Client Extra privacy policy referred to at Clause 2 below. "Terms" shall mean these terms and conditions.
      "you", "your" shall mean any person authorised in writing by Elephant Law to use Client Extra.
      "User" shall mean any of your employees or any other person who has been authorised in writing by Elephant Law to use Client Extra.
    2. Headings are used in these Terms for the convenience of the parties only and have no legal or contractual effect.
    1. These Terms, the Privacy Policy and the Disclaimer shall constitute an agreement between you and us and shall set out the conditions upon which you and any User may access the information and services available through Client Extra.
    2. We reserve the right to change these Terms, the Privacy Policy, the Disclaimer or any other policies regarding the use of Client Extra at any time and to notify you by posting an updated version of these Terms, the Privacy Policy, the Disclaimer or any other policies on Client Extra, at which point they will become immediately effective.
    3. Your or your User's continued use of Client Extra after any changes referred to in Clause 2.2 shall constitute your consent to such changes.
    1. We reserve the right without notice to:
      1. withdraw the availability of Client Extra or any of its content and/or any of its functions, information or services.
      2. change the arrangements for access to Client Extra.
      3. deny access to Client Extra by you or any or all Users.
    2. We cannot guarantee uninterrupted and/or reliable access to Client Extra and make no guarantees whatsoever as to its operation, functionality or otherwise.
    1. We shall provide you and your Users with passwords, which we may change at our discretion and without notice.
    2. The password provided is for the use of the named person only and is not transferable.
    3. You and your Users shall keep the password confidential and you shall notify us immediately of any actual or suspected unauthorised use of your password(s), by email to
    4. If you or your Users believe that access has been granted to any Data or Personal Data by mistake you shall leave Client Extra immediately and contact us by email at
    5. If we have notified you that you are permitted to access Client Extra but you or your Users are unable to obtain access to it, please contact us by email at
    6. You shall notify us within 7 days of any changes to the Users including, but not limited to, notifying us of any Users which leave your employment.
    7. You and your Users shall only use Client Extra in a manner that is consistent with these Terms and in such a way as to comply with all applicable laws and regulations and, in particular, that you and your Users shall not or not attempt to:
      1. seek unauthorised access to Client Extra other than that which has been identified as being available to you through the password(s) notified to you, or any other area of our network or computer system.
      2. insert or knowingly or recklessly transmit or distribute a virus into our network and computer systems.
      3. access any Data other than by using the links and searches made available on authorised access to Client Extra in accordance with these Terms.
      4. circumvent any of the security safeguards.
      5. cause annoyance to other users of Client Extra.
      6. corrupt any Data.
      7. assist, encourage or permit any other person to do any of the things described in Clauses 4.7.1 to 4.7.6 above.
    1. All copyright and all other intellectual property rights existing in Client Extra and the Data, (including but not limited to all design, text, graphics and the selection or arrangement thereof) are and remain the property of Elephant Law.
    2. The expression 'copyright' shall include the entire copyright, design, right, rental right, right to authorise or prohibit lending and database right subsisting now or created at any time.
    1. The Data and Personal Data is confidential and may be privileged. You should be aware that any Personal Data is subject to the terms of the DPA and any other applicable data protection legislation.
    2. You and your Users shall not use any Personal Data for any purposes other than those expressly authorised by us in writing. You shall comply with the DPA and any other applicable data protection legislation (and you shall ensure that your employees and agents do likewise) and obtain and maintain all necessary registrations required by the DPA and any other applicable data protection legislation in connection with your use of Personal Data.
    3. You may print hard copies of any Data for your personal use only. All other copying whether in electronic, hard copy or other format is prohibited and all other rights are reserved.
    4. You shall ensure that all copies of the Data or Personal Data remain confidential and are not disclosed to any third party without their prior written permission.
    5. If you or your Users believe you have been granted access to Data by mistake, you must not download it, copy it or use it for any purpose or disclose its contents to any other person.
    6. Where you or your Users are subject to a separate agreement or undertaking (such as a confidentiality agreement) then such agreement or undertaking shall apply in addition to and, in the case of conflict or inconsistency, in priority to these Terms.
    1. You shall indemnify us against any liability, loss or claim made by a third party (and any resulting costs incurred by us (including reasonable legal fees)) directly or indirectly related to:
      1. any unauthorised use of the password(s) which is in breach of these Terms.
      2. any action or omission by you or your Users that allows or facilitates access to any Data or Personal Data by any third party without our prior written consent.
      3. any unauthorised disclosure of Data or Personal Data.
      4. any other breach of these Terms by you or your Users.
    1. While we endeavour to ensure that the Data is accurate, complete and up-to-date, we make no representations or warranties, whether express or implied, as to the accuracy, completeness or fitness for purpose of the Data.
    2. We make no representations or warranties, whether express or implied, that Client Extra or any software of any nature available on, downloaded or otherwise obtained from it, will be free from defects or viruses. Your use of Client Extra is at your own risk.
    3. We make no representations or warranties as to whether the information available on Client Extra complies with the regulatory regime of countries from which the pages of Client Extra may be accessed.
    4. We shall not be liable for any loss or damage whatsoever and howsoever incurred including any direct, consequential or indirect loss or damage, or any loss or damage to goodwill or profits or any anticipated loss of savings incurred by you or your Users, or loss of data or loss of business opportunity, or economic loss whether arising in tort, contract, equity or otherwise and arising out of or in relation to or in connection with your access to or use of or inability to use Client Extra.
    1. Client Extra may contain links to websites owned and operated by third parties. We make no representations or warranties as to the accuracy or completeness of any of the information appearing on such linked websites or as to the suitability or quality of any of their products or services.
    2. The links to third party websites are provided for your information and convenience only and are not an endorsement by Elephant Law of the content of such linked websites.
    3. We accept no liability for any damage or loss, howsoever caused in connection with use of or reliance on any information material products or services contained on or accessed through any such linked website.
    4. If you decide to link to any third party website and make use of any information contained on them and/or enter into any contract for the supply of goods or services from such third party you do so entirely at your own risk.
    1. You may terminate this agreement at any time by notifying us by email at and ceasing to use Client Extra and destroying all of the Data and any other information obtained from Client Extra with any related documentation and copies thereof.
    2. We may at our sole discretion, with or without notice, terminate your password(s) or use of Client Extra and remove and discard any part of Client Extra for any reason, including, without limitation, lack of use or if we believe that you have acted inconsistently with the letter or spirit of these Terms. We reserve the right to pursue any remedy available to us in law or equity for your breach of these Terms.
    3. We shall not be liable to you or any third party for any loss or damage directly or indirectly arising from termination of your access to Client Extra.
    1. You and your Users shall not sell, assign, sublicense, delegate, transfer, or otherwise dispose of, whether directly or indirectly, any of your rights or obligations under these Terms.
    2. You warrant that you have not relied on any representation made by us or any third party in entering into these Terms.
    3. These Terms, the Privacy Policy and the Disclaimer constitute the entire agreement between you and us and supersedes all prior agreements arrangements and undertakings between us relating to the use of Client Extra.
    4. You agree that the limitations and exclusions incorporated in these Terms are reasonable in all the circumstances of your business relationship with us but if any provision hereof is unenforceable or invalid in any circumstances, its application in any other circumstances and the remaining provisions of these Terms shall not be affected.
    5. The failure by us to insist on any occasion upon the performance of these Terms shall not thereby act as a waiver of such breach or an acceptance of any variation.
    6. A person who is not a party to these Terms may not enforce any of its terms or conditions under the Contracts (Rights of Third Parties) Act 1999.
    7. These Terms shall be governed by construed and enforced in all respects in accordance with the Laws of England and Wales.

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